Thursday, April 9, 2015

Flyers NOT from the Library Found Around Town

It has been reported to Library officials that laminated flyers have been distributed around town. "Historic Library Puts Town on Map" is the headline at the top and a logo for Northwestern Medicine appears near the bottom of the page, with 5 paragraphs of typed text on the back. This flyer is NOT from the Library and doesn't reflect any plan or design for a future library expansion.

Our apologies for any confusion or misconceptions about the Library's future expansion planing that this may have caused.

The Library's design development phase will begin next week with a contract for architectural services on the April 15, 2015 Board Meeting agenda.

Drop by any of the four Open Houses next week to join discussions of 21st century Library services and what you want from your Library!

Tuesday, March 31, 2015

Board of Trustees to Pursue Single Building Options

At their regular Board Meeting in March, the Library Board of Trustees decided unanimously to pursue only single building options for the library's future expansion. The planning process began with an update to the 2008 Space Needs Analysis, a statistical overview of the Library's position among its peers according to current and projected service populations on the local, regional and national levels. This information guides an estimated space need for the projected service population. The next step is to create a building program, which an architect will use to guide development of a building design. The building program translates the Library's overall space need into specific types of space like meeting rooms, shelving areas and computer work areas.

Four major factors were discussed in the decision to pursue only single building options:

  1. Overall operational costs are significantly more for two buildings.
  2. It is a long term cost commitment to operation of two buildings.
  3. In an ideal situation, a branch would be located in the northwest quadrant of the library's service area. But our situation is not ideal. A "starter" service point could be used, like the pick up lockers and drop box service points utilized by some other libraries.
  4. This library has never passed an operating tax rate increase, even when it expanded from 2,700 sq ft to 27,000 sq ft.
So I now have at least one firm answer to "what's the plan for expansion?" So far, the plan is one building - everything else is still open to any possibility.

Tuesday, March 24, 2015

From the Suggestion Box: Handicapped Parking

LC wrote:
"Handicapped parking for the Library should be in front of the building not on side. Handicapped people have to walk for their access."

You are correct. The handicapped parking is as close to the front doors as possible, given the location of the Library's front doors and parking lot. But it is still a distance from even the closest space to the front doors. If you investigate further, you will find additional ADA accessibility issues with the current building. The front door automatic opening mechanism is slow at best and makes the doors heavy if you need to open or stop them manually. Using top and bottom shelves on the 90" shelving makes much of our book collection difficult to access. There is no ADA accessible staff entrance. This means that staff members needing the accessible entrance and handicapped parking use the same handicapped spaces as the public and must use the front doors.

In a perfect Library, the handicapped spaces would be conveniently close to the front doors for the public with a separate accessible staff entrance with its own designated handicapped parking conveniently close. This Library building is far from perfect.

FTR - The Library does not have the authority to designate on-street spaces for handicapped parking.

Thursday, March 19, 2015

The “We Need Everything” Quote in the Herald News

In Lauren Leone-Cross’s Herald News story on March 15, she quotes me:
“We need everything. We need study rooms. Community meeting spaces. More technology support,” Milavec said. “We just can’t house everything that we need on a daily basis.”


Some comments have been made about “we need everything”, as if I stated that Plainfield needs every bell, whistle, gimmick and feature possible for a public library - the “Taj Mahal” of libraries. That cannot be further from the truth. I said “we need everything” in response to the question “what kinds of space does the Library need? Meeting rooms? Study rooms? More for books?” The answer is yes, yes and yes. All of the above. An expanded library doesn’t need to be fancy or gimmicky or expensive. But our Plainfield community needs more than one study room for more than 75,000 people. Plainfield needs tables and chairs and rooms with doors and quiet reading spaces and shelving and computer classrooms and meeting rooms and desks and computers and program rooms and the list goes on. The Library building is the same size it was 1991 when 15,329 people lived in the library district. Over 60,000 more people have moved in since then. So, yes, the Plainfield community needs more library than it did in 1991 – and with 60,000 more people, that’s more of everything library.

Tuesday, February 24, 2015

Irony: Scheduling Special Board Meetings

In a telling example of the Library's need for additional space, especially meeting room space, the Board of Library Trustees found it very difficult to identify a date and time for Special Board meetings to interview architects at the Library. Demonstrating exactly how frustrating it is for community members interested in using the Library's meeting rooms, in the two week time span for the weekday evening meetings, neither the Small Meeting Room nor Large Meeting Room were available for the time period needed. The interviews will instead take place in the very cramped confines of the Storytime Room, where three of the four walls are lined with cabinets, cupboards, boxes and carts. If the Library Board cannot get into the rooms that are supposed to serve as community meeting space, what chance do other community groups have in booking the room? One central role of a 21st century library is to provide a community gathering and collaboration space. At 1/3 the size Illinois Library Standards set for a population of 75,337 residents, it is a role the 1980's facility cannot fulfill.

*Yes, there are some other venues in the downtown that the Trustees could have used through intergovernmental cooperation. However, as part of the process is to introduce the firms to be interviewed to the Library and its facility, an off-site location was not a good fit for these meetings.

Tuesday, February 17, 2015

Plainfield Library’s History of Ballot Measures

The Plainfield Public Library District has had only seven ballot questions in its 90 year history: three to establish the library district and its predecessors, three for building bonds (two of which failed), and one for an operating tax rate increase (which failed). Construction of library buildings were funded primarily through three bequests. The last bequest was received in 1954. No operating tax rate increase has ever been approved for the Plainfield Public Library District. Per capita funding for the library has been level since 1993 – with no adjustment for inflation.
  • 1925 – Ebenezer and Celeste Nimmons leave $25,000 to the Village of Plainfield to establish a tax-supported library. Residents voted to approve the tax-supported library later that year.
  • 1926 – The Plainfield Library opens to the public in a small frame building on Lockport Street.
  • 1941 – Using the remainder of the Nimmons estate and an additional bequest from George and Marietta McClester, the 2,700 square foot brick Library building is constructed on Illinois Street.
  • 1954 – Fannie Stratton leaves a 160-acre farm in a charitable remainder trust to the Plainfield Library. The farm is operated by the Library for additional operating revenue.
  • 1977 – Plainfield Township establishes a tax-supported library for residents outside of the Village of Plainfield.
  • 1981 – Plainfield Township Library opens its 900 square foot facility inside Grande Prairie School.
  • 1988 – Voters approve the Village of Plainfield Library and Plainfield Township Library merger to form the Plainfield Public Library District. The tax rate for the district is the minimum required to establish a library district. The Stratton farm is sold as plans begin to expand the library building.
  • 1989 – Voters reject a plan to expand the library to 27,000 square feet and renovate the original portion.
  • 1990 – Voters approve a plan to expand the library to 27,000 square feet and renovate the original portion, with only 13,500 square feet to be finished initially.
  • 1991 – The Plainfield Public Library District opens its new facility on Illinois Street, with a lower level that is mostly unfinished.
  • 1993 – Voters reject an operating tax rate increase for the Library.
  • 1994 – The Library cuts service hours, eliminates staff positions, and freezes the book budget. Over the next several years, the burgeoning residential building boom in the community allowed the restoration of these services.
  • 1997 – The lower level of the Library building is finished using the remaining proceeds of the Stratton farm.
  • 2009 – Voters reject a plan to expand the main Library to 70,000 square feet and build a 30,000 square foot branch in the northwest section of its service area.

There have been no ballot measures for the Plainfield Public Library District since 2009.

Tuesday, February 10, 2015

The Library’s History of Space Planning in Brief

As the Plainfield Public Library District enters into a new space planning process, the question "how did we get to this point?" keeps coming up. I’ll give you the short version:


Following the explosive growth in the area through the early 2000s, the Plainfield Library went through a full planning process for the building and library service. A ballot question for expansion to over 100,000 square feet of library in two locations (a main library downtown and branch in the northwest section of the service area) went to vote in April 2009 and failed. Due to the economic downturn, the Library Board of Trustees deferred placing it on the ballot again despite the service limitations of the current facility. In 2011, the Trustees asked voters through a series of focus groups and open forums if they were ready for the Library’s question on the ballot again. The response was “yes, it’s needed, but we’re not ready to see it on the ballot yet.” At that time, the current facility surpassed the 20 year expected lifespan of most of its systems. Repair and replacement costs to keep the building operational began to skyrocket. The Trustees hired KJWW Engineering to perform a full building evaluation. The report identified over $2.6 million in repair and replacement needs to keep the building operational for the next 20 years, with recommendations for immediate, short and long term repairs and replacements. Addressing the most immediate needs, specifically the replacement of the roof and HVAC system in 2012, depleted the Library’s Special Reserve Fund. In 2013, a Long Range Budget Plan was approved by the Board of Trustees maintain the operability of the facility until a new plan for a ballot initiative could be developed. Targeting 2016 for a new ballot question, the Library Board of Trustees began the planning process in late 2014. Today, the Board of Trustees is focused on assembling a team of professionals to help them gather information and aid in the creation of a plan. Over the next year, input and feedback on the community’s library needs will be critical to develop a plan that meets those needs for the future in a way that the community supports.